Grades are reported at the end of each exam period. Grades are also reported to students whose works are unsatisfactory.

The following grading system is used based on the 4.00 point system.

Excellent	Good	Satisfactory	Unsatisfactory
A = 4.00	B = 3.00	C = 2.00	D = 1.00

The grade I (incomplete) is given only under exceptional circumstances and in those cases in which the requirements for a course have not been completed for justifiable reasons. The grade I becomes a grade F unless the work is completed on the deadline set by the instructor.

Any student who is placed on probation after completing 50 cr. hrs out of 108 cr. Hrs in degree programme will be dismissed. In other words students must maintain a cumulative GPA of 2 to be in good academic standing at the School of Distance and Continuing Education.

Students who have withdrawn from the School of Distance and Continuing Education or have been absent for one year or more, or who have been dismissed, must submit petition to the registrar for readmission.

In certain cases, academic records, interviews and the recommendation of the Academic Programme Officer may be required in support of the petition for readmission. Students accepted for readmission must confirm their intention to enroll with Birr 50 if there is no balance of back pay.

At registration each student receives an identification card. This identification card is necessary for access to the exam centers and the libraries. Loss of this card must be reported immediately to the registrar. A fee will be charged for the replacement of a lost card. Upon withdrawal/or graduation a student must return his/her identification card to the Registrar.

The School of Distance and Continuing Education issues a transcript on a written request from the student. The first copy of the transcript is furnished without charge. A charge of Birr 20 is made for each additional transcript. No transcript will be issued to a student who is not in good financial standing with the School of Distance and Continuing Education.

Certificates or diplomas may be awarded to candidates who meet the criteria strictly designed by the Ministry of Education in the TVET program

To withdraw from the Institute a student must: -

1. discuss or write withdrawal plans with the Dean of Students
2. submit to the Registrar, prior to withdrawal, confirmation from finance office that he/she is in good financial standing with the Institute.
3. Fill forms for withdrawal, which are available in the Registrar’s office.

Following official withdrawal the designation of W is recovered on the student’s transcript.

A student can write a letter to or call the head office if he/she has personal problems. The regional center representatives will take the responsibility of assisting students with such problems and encouraging them in developing the ability to make responsible decisions.

Besides, the distance students will be given guidance on how to study and deal with the courses given in distance degree or diploma programme.

The fees prescribed in the Information Bulletin are subject to change at any time at the discretion of the Trustees.

The fees are paid based on semister basis. Students will not be permitted to register without full payment or evidence of participation in one or more of the payment plans outlined in the information bulletin.

Cheques for tuition should be made payable to Unity University College, School of Distance and continuing Education, Acc. No. 838 Commercial Bank of Ethiopia, Addis Ababa.

It is the policy of the University to withhold all services including registration materials, diploma, certificate and transcripts until all financial obligations have been settled. Graduating students are urged to pay their bills in full at least one month prior to graduation.

Withdrawal is defined as the dropping of one’s entire programme as opposed to the dropping of a portion of one’s programme. Any student withdrawing from the School of Distance and Continuing Education must notify the office of the Registrar in writing. A student who withdraws will be charged for the entire course he has already taken and a withdrawal fee (service charge) of Birr 30.

Application fees, and other special fees are not refundable. All refund calculations will be based on courses based as stated in the information bulletin.