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Withdrawal

  1. Any student can withdraw for academic or non-academic reasons. However, she/he must do so officially to maintain good standing and eligibility for possible readmission. He/she can apply for withdrawal up to one week before end of classes.
  2. The Department Head, in consultation with the academic advisor of the student, decides whether the student is eligible to withdraw. When convinced, the Department Head issues a permission slip to the student. The student then files the permission slip with the Registrar and completes the withdrawal procedures as outlined by that office. Where it is impossible to do this in person, it must be done by a letter duly signed by the student or by the person, designated by the student.
  3. A student who withdraws for non-academic reasons can apply for readmission.
  4. Withdrawals based on valid reasons shall be approved by:
    • the concerned Department Head, if the withdrawal is requested within 30 days after registration;
    • the Dean, if the withdrawal is requested 30 days after registration but not more than 60 days. In both cases, there will be no reimbursement of fees paid.

Readmission

  1. Readmission concerns a student who has discontinued his/her education and has officially withdrawn from the University College and wishes to continue his/her studies.
  2. A student shall have completed at least one semester prior to his/her withdrawal to apply for readmission.
  3. A first year, first semester student who has discontinued his/her education without taking the final exam cannot apply for readmission.
  4. Students can apply for readmission to the same department or to another department by transfer.
  5. A student dismissed for academic reasons but readmitted at a later time cannot apply for course transfer if he/she requests to be transferred to another department.
  6. A student who withdrew due to non-academic reasons, and has been readmitted and has a CGPA of 2:00 and above can apply for a course transfer if he/she wishes to be transferred to another department. The department council can also waive an 'F' grade a student has earned if the courses(s) are not relevant and not required by the new department.
  7. Readmission is possible any time after the date of withdrawal.
  8. A student dismissed twice for academic reasons cannot apply for readmission.
  9. To apply for readmission a student must have a minimum GPA of 1.0 if withdrawal takes place during the first semester of the first year; and a minimum CGPA of 1.50 if withdrawal takes place thereafter.
  10. A readmitted student can repeat up to a maximum of 5 courses in which he/she has scored 'D' or 'F'. His/her CGPA can be computed to determine his/her academic status after he/she has taken some of the five courses.
  11. The maximum grade a readmitted student can receive for the courses he/she has repeated is a 'C'.
  12. Readmission must be approved by the Dean.
  13. A readmitted student shall be exempted from a course(s) that has phased out if it is not possible for the student to get a related substitute course. The 'D' or 'F' grades that the student has scored in such phased out courses shall not be included in the computation of the student's CGPA. A remark shall be put in the transcript of the student stating the condition.
  14. A student readmitted with a CGPA of 1.50 – 1.74 will be put on probation if his/her CGPA at the end of the semester in which he/she is readmitted falls between 1.75 and 1.99.
    Legislation
  15. A student readmitted with a CGPA of 1.75 –1.99 will be put on probation if he/she improves his/her CGPA but fails to achieve a CGPA of 2.00 in the semester in which he/she is readmitted.
  16. A student readmitted to the final semester of his/her study program shall be dismissed if he/she fails to achieve a CGPA of 2.00.
  17. A student who wishes to be readmitted shall file an application to his/her department and completes the form designed for requesting readmission.
  18. The concerned department’s admission or student affairs committee shall examine the case and the head of the department shall approve the request and send it to the dean.
  19. The dean shall approve the readmission and send it to the Registrar’s Office.
  20. The Office of the Registrar shall declare the names of students who are readmitted.
  21. The readmitted student shall register according to the schedule set by the Registrar.